Manage school fees

Overview

Effective fee management is critical for school operations. This guide covers the complete fee lifecycle from structure creation to payment collection.

Creating fee structures

Fee structures define what fees are charged. Navigate to Finance → Fee Structures, click "Add Fee Structure", name it, add line items (Tuition, Lab Fee, Activity Fee), set amounts, and assign to the appropriate class(es).

Generating invoices

Once fee structures are in place, generate invoices individually from a student's profile or in bulk from Finance → Invoices. Invoices include the fee breakdown, total amount, due date, and payment instructions.

Collecting payments

Record payments as they are received: select the student and invoice, enter the amount paid, select the payment method, add a reference number, and save. The invoice balance updates automatically.

Handling arrears

For students with overdue payments: use the Outstanding Report to identify overdue accounts, send payment reminders, apply late fees if configured, and generate statements for individual students.