Academic years guide

Overview

Academic years define the time periods for which academic data is tracked. Each year contains one or more terms, and all classes, subjects, and grades are scoped to a specific academic year.

Creating an academic year

1. Navigate to Settings → Academic Years
2. Click "Add Academic Year"
3. Enter the year name (e.g., "2024/2025")
4. Set the start and end dates
5. Mark it as the current year if applicable
6. Click "Save"

Setting up terms

Each academic year can have multiple terms. Common configurations include 3 terms (Sep–Dec, Jan–Mar, Apr–Jul), 2 semesters, or 4 quarters. Each term has a start date, end date, and an is_current flag indicating the active term.

Year-end rollover

At the end of each academic year, create the new academic year and terms, promote students to their next class, copy or recreate class and subject assignments, carry forward fee structures, and archive the previous year's data (read-only access preserved).