Fee structures

Overview

Decimal's finance module manages the complete fee lifecycle from structure definition to payment collection and reporting.

Fee lifecycle

Fee Structure → Invoice → Payment → Receipt
     │              │          │          │
     │              │          │          └── Generated automatically
     │              │          └── Recorded by finance officer
     │              └── Generated from structure + student
     └── Defined by admin

Payment methods

Method	Description
Cash	Physical cash payment recorded manually
Bank Transfer	Direct bank deposit with reference number
Mobile Money	Mobile money payment with transaction ID
Check	Check payment with check number

Discounts and scholarships

• Percentage discount: Reduce the total by a percentage (e.g., 10% early payment discount)
• Fixed amount: Reduce by a specific amount (e.g., 0 scholarship)
• Full waiver: Waive the entire fee (for sponsored students)

Discounts are reflected on the invoice and receipt, providing a clear audit trail.